Frequently Asked Questions

When may my ceremony begin?

"Day use" begins at 8:00 A.M., so your ceremony may begin as early as you'd like and when your vendors can be ready for you to do so! We recognize every event is different and has a different set of needs.

May I have a rehearsal for my ceremony?

Yes, of course! The Estate at River Run hosts events throughout the week so rehearsals should be scheduled 3 weeks in advance and be held during normal business hours. Rehearsals must be concluded by 6 P.M. unless hosting a rehearsal dinner at The Estate by contracting for a weekend rental. Please note, if you have not opted for a "weekend package", you and your guest do not have access to the inside of the house for rehearsals.

When may I access the building?

You and your vendors will have access to The Estate as early as 8:00A.M. the day of your event unless you have agreed upon access otherwise, or reserved the property for weekend use. If reservations for the weekend have been made, then you and your vendors have access to the property at the time of check-in. (This is typically at 2 P.M. on Friday for Saturday events).

May I have my dog(s) in my ceremony?

Yes, you may include your dogs in your ceremony. Arrangements should be made for the pet to be taken off the premises once the ceremony is concluded. A designated handler will need to be in charge of your pet and the pet may be on site no more than half an hour and kept outside for ceremonies and photos. The designated handler is responsible for cleaning up after the pet.

Can your facility accommodate buses?

Yes, buses and shuttles are welcome and strongly encouraged. Cars may be left overnight in the parking area as long as they are picked up by 10:00 am the next day if there is no morning event scheduled. We have also widened our driveway and drive circle by the house to accommodate 55 passenger buses so they are able to make the turning radius needed. James River Transportation and James Limousine Services are delighted to help you with a quote.

Can I post signs to direct traffic to the Estate?

It is illegal in Goochland County to post signs not on one's private property. Any signs posted on county property (i.e. medians) are removed by the county police immediately. We provide signage at the end of our driveway, our logo displayed on our mailbox, and we invite you to add balloons or flowers to grab the attention of your guests.

Are candles/lanterns allowed to be used for Decor?

You are able to use candles in your decor, however, no open flames are allowed. All candles used inside River Run must be Lucid Brand Candles because they have built in snuffers. These may be rented from Kim Moody Design and are filled with oil. This will allow you to have real flames inside without concern for danger in order to protect the guests and the property. LED candles are welcome throughout the property.

Is event liability insurance required?

Insurance for the event is required and carried by the lessee. When calling your agent you'll need to request a certificate of liability insurance in the amount of 2 million dollars naming River Run Manor, LLC as the additionally insured. We are happy to suggest reasonably priced options, but most clients go through their homeowners policy. Please follow the guidelines in your contract.

Where are the closest accommodations for my guests?

There are several bed and breakfasts, AirBnb's, private rentals, and many hotels located conveniently within 12-25 minutes of The Estate. For the closest corporate hotel options available near restaurants and shopping, many of our guests feel the Short Pump area is a great choice for them!

Is there a "corkage" fee?

We do not charge you any additional fees for bringing in your own alcohol! At River Run we believe you should be able to bring in beverages without additional fees from our venue! If you’ve ever priced out a dinner, reception, or party with an “in house” food service option this is a very expensive line item.

Are wine, beer and liquor permitted?

Yes, of course! We want you to celebrate! Having the appropriate ABC license on file is important. Our approved caterers carry this banquet license on your behalf if they supply the alcohol, or you may obtain a “one-day banquet license” from the state of Virginia. Of course, many of our hosts choose to have their caterers handle all of the “heavy lifting” when it comes to alcohol packages. Please know that we do not permit the service of liquor shots at your event. 

Can we meet with our caterer/photographer etc. at the venue?

Yes. Please schedule all meetings with The Estate at River Run’s event team through your vendors or wedding planner. We request that you try to consolidate these to 1-2 meeting days at River Run over the course of your planning process so we may accommodate this request from all of our clients, scheduled events, and tours. We request that meetings for your vendor teams are done on Monday, Tuesday, or Wednesday.

Am I able to have drone videography at my event?

The use of drones for videography is permitted, and as a matter of fact it’s the norm for videographers on our preferred list! Videographers outside of our preferred list are welcome, but must comply with all of our vendor guidelines.

Is catering done on-premise or can we hire our own caterer?

We’ve preselected four caterers we’ve worked with over the years and require one of them service your event if food will be served. Our caterers are licensed, insured and inspected by the Health Department. Caterers are required to provide a copy of their Health Department certificate, banquet license, business license, and insurance certificates. As with all of our preferred vendors, we keep a copy of these documents on file for the two caterers you may choose from. As with all of our vendors, they are "owner operators" and will give you great service. Department certificate, Banquet License, Business and Insurance certificates. As with all of our preferred vendors, we keep a copy of this on file for the two on our preferred list. 

Are tables and chairs provided?

River Run owns a lot of chairs and tables! We welcome our booked clients to utilize any of our event furnishings outlined in their contract inside the mansion at no additional cost. Additionally, we own 180 gold chiavari chairs that we offer for your indoor ceremonies/receptions. If you choose to hold a ceremony outdoors, you will need to go through one of our preferred rental companies for any outdoor rentals.  

Do you have a professional wedding planner? Do they come with the rental price of the venue?

Kim Moody Design manages our facility and is our preferred event planner for some of our weddings, but other licensed, insured planners are welcome as well! Pricing for this is like any outside vendor - not included in the price of the venue rental. If you have questions about a planner you are considering please connect with the staff at the time of your tour or prior to booking their services.

Who will be our point of contact for the day of the event?

A representative [or multiple!] from Kim Moody Design will be opening up the house for you and your guests and managing the property on the day of your event. Our team from River Run/Kim Moody Design coordinates all of the parking and other behind-the-scenes logistics at The Estate for events. 

Is The Estate handicap accessible?

It is! We’ve just paved 3 fresh handicapped accessible spots off of the East side of the house. Individuals are able to come safely into the Tuscan Ballroom at that level or proceed through the elevator up to the first floor of the mansion.  

Is there ample parking?

We have large gravel parking areas for up to 78 cars. These are near our entrance gate, about half a mile off of River Road. Should your group need additional parking we have 2 designated areas for overflow.  These spaces can host up to an additional 130 cars, so parking should not be a concern, weather permitting. In the event that additional spaces are needed we have two very large flat fields at the property entrance that you may shuttle guests from. Due to the distance this has to be pre-orchestrated, so please ask for more information regarding parking for over 130 vehicles. 

Do you have a decor inventory we can rent from?

The staff at Kim Moody Design owns about 500,000 pieces of decor rental inventory. These pieces are kept both on and off-site and are available to be pre-reserved for a separate rental fee through that business.  reserved for a seperate rental fee through that business. 

Are cabs/rideshares (like Uber, Lyft, etc.) easily accessible from the venue?

They are for daytime hours, but we've learned that they can be nearly impossible to reach at the late night close of an event! Please have your rides arranged prior to 10:30pm as guests must be exiting the gates by 11pm. Individuals may not stay on property past their rented times due to county ordinances. Goochland is a rural area and pick-ups must be pre-arranged. Chartered transportation through our recommended vendors is still the safest and best option.  

Are there noise restrictions?

Yes. In order to be respectful of our neighbors, outdoor amplified music must be restricted to particular areas on the property and be specified as part of your event rental. Standard event contracts do not allow for amplified outdoor music. The tennis court is a fantastic option for outdoor celebrations, but the music that is amplified in this area must be done so under a tent with closed sidewalls in accordance with county ordinances.   

Do you need security?

In most cases security is provided with the rental of our property. We will arrange the security needed for your event and will let you know if there are any additional needs.

Is there a cake-cutting fee?

Typically, your caterer will take care of cutting and serving the cake. Sometimes, there may be a fee if the cake is not directly from your caterer. Check with your caterer to be sure. 

Can I bring in a cake from an outside baker or do I have to use a cake made on-site?

Outside bakers are welcome! We do require them to follow the same set of vendor guidelines as any vendors that work at River Run. Please inquire about these specifics during your tour or contract booking process. We will be in touch with your bakery for the required documentation and send an invoice for your "outside vendor fee".   will be in touch with your bakery for the required documentation.

Do you provide heaters for the outdoor spaces?

At this time we do not provide outdoor heaters for events. Please inquire with Rent-E-Quip for this service.

Is there a food and beverage minimum?

No, we do not package that as part of our venue rental. Food and beverage is done through your caterer. They will handle staffing and service as provided by part of your package. Both of our caterers are capable of serving large and small groups. 

Are there adequate bathroom facilities?

There are 8 total restrooms currently open for guest use in the public spaces of The Estate you would be hosting your event on. The pool area only has one restroom and if you are hosting something in this area you will want to bring in a portable restroom trailer if you are utilizing that space for more than just the ceremony.  

Inquire

Can I decorate the chandeliers?

Nothing may be added or suspended from the chandeliers, light fixtures, or staircases unless it is done by “in-house” florist Kim Moody Design. Those requests will be handled on a case-by-case basis by the KMD team.

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