Based on our Conditional Use Permit from Goochland County we can host up to 299 individuals inside the mansion. By Summer of 2025 we will be hosting events under our Pavilion for head counts of up to 500. 

We’ve preselected four caterers we’ve worked with over the years and require one of them service your event if food will be served. Our caterers are licensed, insured and inspected by the Health Department. Caterers are required to provide a copy of their Health Department certificate, banquet license, business license, and insurance certificates. As with all of our preferred vendors, we keep a copy of these documents on file for the four caterers you may choose from. As with all of our vendors, they are "owner operators" and they aim to give you exemplary service.

No, we do not package that as part of our venue rental. Food and beverage is done through your caterer. They will handle staffing and service as provided by part of your package. Our caterers are capable of serving large and small groups seven days a week to meet your needs.

Event insurance is required. You are required to obtain event liability insurance naming
The Estate at River Run, River Run Manor, and Kim Moody Design as additional insured on the policy. You are required to obtain event liability insurance with $2 million coverage per occurrence naming The Estate at River Run, LLC; River Run Manor, LLC; and Kim Moody Design, LLC as additional insured on the policy. “Ceremony-only” events can purchase a policy with $1 million coverage per occurrence, naming the additional insureds above. (Your vendors will carry their own insurance.)

River Run owns a lot of chairs and tables! We welcome our booked clients to utilize any of our event furnishings outlined in their contract inside the mansion at no additional cost. We own 200 gold Chiavari chairs that we offer for your indoor ceremonies, cocktail hours and receptions. If you choose to hold a ceremony or dinner outdoors, we own 200 white resin garden chairs. 

You and your vendors will have access to
The Estate as early as 8:00 A.M. the day of your event, unless other arrangements with us have been made. Earlier access is available and may be added to your contracted time. 

Rentals begin at 8 A.M. for Saturday standard priced rentals, so your ceremony may begin as early as you'd like, when your vendors can be ready for you to do so! We recognize that every event is different and has a different set of needs.  If you are planning for multiple ceremonies or receptions in one day, please inquire for customized pricing!

Yes, of course! The Estate at River Run hosts events throughout the week so rehearsals should be scheduled 3 weeks in advance. Rehearsals must be concluded by 6 P.M. unless hosting a rehearsal dinner at The Estate by contracting for an "Early Access" rental. Please note, if you have not opted for "Early Access", you and your guest do not have access to the inside of the house for rehearsals.

We do not charge you any additional fees for bringing in your own alcohol at River Run! If you’ve ever priced out a dinner, reception, or party with an “in house” food service option this is a very expensive line item. We hope this provides a fantastic value for our clients in the booking process. Having the appropriate ABC license on file is important. Our approved caterers carry this banquet license on your behalf if they supply the alcohol, or you may obtain a “one-day banquet license” from the state of Virginia. Of course, many of our hosts choose to have their caterers handle all of the “heavy lifting” when it comes to alcohol packages. 

Kim Moody Design manages our facility and is one of our preferred event planners. Their planning services are not included with your rental. We have several other fantastic planners on our preferred vendor list as well. Other licensed, insured planners are welcome with approval. Pricing for this is like any outside vendor - not included in the price of the venue rental. If you have questions about a planner you are considering, please connect with the staff at the time of your tour or prior to booking their services. 

Yes. In order to be respectful of our neighbors, outdoor amplified music must be restricted to particular areas on the property and be specified as part of your event rental. Standard event contracts do not allow for amplified outdoor music, with the exception of religious ceremonies (i.e. the ceremony processional, recessional, etc.). The Bluestone Terrace and The Summer Court are fantastic option for outdoor celebrations, but the music that is amplified in this area must be done so under a tent with closed sidewalls in accordance with county ordinances.   

In the Summer of 2025 the Summer Court will be transformed into a new Pavilion. In order to host an event with amplified music, you will need to rent the enclosed sidewalls from RentEQuip and contract the ability to host the reception with amplified sound. 

We have large gravel parking areas for up to 125 cars near our entrance gate, in addition to
 3 ADA parking spaces beside the main building. If your guest count is higher than 135 guests, we require that your provide chartered transportation for your guests.

It is important to consider your guest's state of being at the end of a night of celebration. It is highly encouraged to have transportation for your guests regardless of your guest count, if alcohol is being served. We are happy for guests to leave their cars overnight and return for them the next day, preferably before 10 AM. 

Yes, buses and shuttles are welcome and strongly encouraged. Cars may be left overnight in the parking area as long as they are picked up by 10:00 am the next day if there is no morning event scheduled. We have widened our driveway and drive circle by the mansion to accommodate 55 passenger buses so they are able to make the turning radius needed. Please check our preferred vendor guide for the complete index of approved charter transportation providers. 

For daytime hours, you might not have any issues contacting a rideshare service. At night, we've learned that Lyft, Uber, etc. can be nearly impossible to reach at the close of an event. Please have your rides arranged prior to 10:30pm as guests must be exiting the gates by 11pm. Individuals may not stay on property past their rented times due to county ordinances. Goochland is a rural area and all pick-ups must be pre-arranged. Chartered transportation through our recommended vendors is still the safest and best option. If any guests or wedding participants need to leave vehicles in the parking lot overnight, we certainly welcome that!

There are over a dozen total restrooms currently open for guest use in the public spaces of The Estate property. The pool house area only has one restroom and if you are hosting a portion of your event in this area, you will want to bring in a portable restroom trailer.

Yes! Please schedule all meetings with The Estate at River Run’s event team through your vendors or wedding planner. We request that you try to consolidate these to 1-2 meeting days at River Run over the course of your planning process so we may accommodate this request from all of our clients, scheduled events, and tours. We request that meetings for your vendor teams are done on Monday, Tuesday, or Wednesday. 

It is! We have three ADA accessible parking spots at the garage side of the Estate. The hardscape parking area connects directly to one of our most popular ceremony locations, and leads directly into the house for elevator access to the remaining floors of the Estate. 

For events with guest counts over 100 with alcohol service, security is provided with the rental of our property. We will arrange the security needed for your event and will let you know if there are any additional needs based on higher head-counts, etc.

A representative [or multiple!] from The Estate at River Run will be opening up the house for you and your guests and managing the property on the day of your event. Our team from River Run is on-site coordinating all of the behind-the-scenes logistics all day.  

We have two great "sister properties" at Southview Farm that are only 7 miles away. There are also AirBnb's, private rentals, and many hotels located conveniently within 12-25 minutes of The Estate. For other corporate hotel options available near restaurants and shopping, many of our guests feel the Short Pump area is a great choice for them! We strongly recommend the Residence Inn by Courtyard at the Marriott, which is also in Goochland County.

Kim Moody Design owns about 200,000 pieces of decor rental inventory, including easels, table numbers, vases, candles, candleholders, votives, candelabras, and more!
These pieces are kept both on-site and are available to be pre-reserved for a separate rental fee through that business. Inquire for more info!  

Events with a contracted Preferred Planner or Florist may utilize traditional pillar wax candles for decor inside the Estate as long as the candle and flame are encompassed in a glass chimney or vase. If you are not working with a Preferred Planner or Florist, you may only use candles in your decor inside the Estate that are Lucid brand candles with a glass chimney that fully encompasses the flame. The Lucid candles are filled with oil and will allow for you to have real flames inside while lessening the possibility of fire. These candles can be rented from Kim Moody Design or your florist. While Lucid taper/dinner candles surrounded in glass chimneys are allowed, wax dinner/taper candles are not permitted for any event inside the Estate. LED candles, tea lights in glass votive holders, and floating candles enclosed in glass are welcome throughout the property.

Nothing may be added or suspended from the chandeliers, light fixtures, or staircases unless it is done by a florist from our Preferred Vendor list.  (None of our antique Strauss Crystal Chandeliers should ever have anything suspended from them.)

Yes, you may include your dog(s) in your outdoor ceremony! Arrangements should be made for the pet to be brought to the property and taken off the premises after the ceremony and photos are finished. A designated handler will need to be in charge of your pet and the pet may be on site no more than a total of an hour. The designated handler is responsible for cleaning up after the pet. There is no additional fee for this at our venue with the understanding that pets are not permitted indoors at any time.

At this time we do not provide outdoor heaters for events.
 Please inquire with Rent-E-Quip for this service.